Weblingo (“we”, “us”) is a business based in Canada. We run cold-email outreach for other businesses and book sales meetings for them. This policy explains what personal information we collect, where it comes from, why we use it, who else handles it, and what you can do about it. It covers visitors to weblingo.co, people who book a call with us, our clients, and the business contacts we email, who are mainly in the United States and the United Kingdom. This policy is not a contract and does not give rights beyond those the law gives.
1. Who is responsible
Philipp Voloshin is responsible for how Weblingo handles personal information. You can reach him at philipp@weblingo.co. Under UK data protection law, Weblingo is the “controller” of the information described here.
2. What we collect and where it comes from
When you visit weblingo.co
- Cloudflare hosts the site. It counts visits without cookies and without identifying you: pages viewed, the site you came from, your country, your device type and how fast pages load.
- Like any web host, Cloudflare also processes your IP address to deliver the site and protect it from attacks.
- Our video is played by Wistia in privacy mode: it counts views anonymously and does not track you across visits.
When you book a call
- We use Cal.com to schedule calls. When you book, Cal.com collects your name, your email address and any answers you give in the booking form, and shares them with us so we can hold the call.
When you email us
- Your email address and what you write.
When we email you about our services (business contacts)
- If you received an email from us, we found your business contact details in sources of business information: your name, job title, company, work email address, company website and similar professional details, mostly from Apollo’s business database. When a work email is missing, we look it up with an email-finding service, and we check addresses with a verification service before we email them.
- We only contact people in their professional role, about something relevant to their business.
- We use AI tools to research companies, check whether a business fits a campaign and write personalised lines.
- We record how you respond: whether you replied, what you said, and whether you asked us to stop.
When you are our client
- Your contact details, your agreement with us, and billing details. Payments are handled by Stripe; we never see or store your full card details.
- The criteria you give us for your campaign, and the business contacts we email on your behalf (handled as described above).
You don’t have to give us information, but without your name and email we can’t book a call, and without billing details we can’t work for you.
3. How we use it, and why we’re allowed to
Under UK law we need a legal reason (“lawful basis”) for each use. Ours are:
| What we do | Our reason |
|---|---|
| Send relevant business emails to the contacts described above, and follow up a limited number of times | Our legitimate interest in offering our services to businesses that may need them, balanced against yours: we email you only in your work role, only about your business, and stop when you ask |
| Run our clients’ campaigns and book their meetings | Our and our clients’ legitimate interest in reaching businesses that may need their services |
| Hold the calls you book and reply to your messages | Taking the steps you asked for before a possible agreement, and our legitimate interest in answering you |
| Bill clients and keep business records | Our contract with the client, and our legal duty to keep tax and accounting records |
| See how the site is used and keep it working and secure | Our legitimate interest in a working, safe website |
| Meet our legal duties, answer lawful requests from authorities, prevent fraud and abuse, and defend legal claims | Our legal duties, and our legitimate interest in protecting our business and the people we deal with |
If we want to use personal information for a new purpose, we’ll update this policy first. We don’t make decisions about you by automated means alone that have legal or similarly significant effects on you.
4. Your choice to stop our emails
Every outreach email we send gives you a simple way to stop further emails: reply asking us to stop, or use the unsubscribe link where there is one. Once you ask, we stop emailing you, for ourselves and for every client, as soon as we can and within 10 business days at the latest. We keep your address on a do-not-contact list only to keep you from being emailed again.
5. We don’t sell your information
We don’t sell personal information, and we don’t share it with anyone for advertising that targets you across other websites. When you agree to a meeting with one of our clients, we pass your details to that client at your request. That is not a sale.
6. Who else handles it
We use trusted service providers to run our business. They handle personal information on our behalf, under their terms with us and their own privacy policies:
- Cloudflare (website hosting and visitor counts)
- Wistia (video)
- Cal.com (booking calls)
- exportapollo (exporting business contact data from Apollo’s database)
- An email-finding service and an email-verification service (finding and checking work email addresses)
- Anthropic (AI tools that research companies, check whether they fit a campaign and write personalised lines)
- Smartlead (sending our outreach emails and handling replies)
- ScaledMail (setting up and running our sending inboxes)
- Google Workspace (email and file storage)
- Stripe (client billing)
Apollo, which supplies most of the business contact data, is a separate company that decides for itself how it handles that data, under its own privacy policy.
Our clients: when you reply to an email we sent for a client, or agree to a meeting with them, we pass your details and your reply to that client.
We may also share information when the law requires it, with professional advisers such as accountants and lawyers, or with a buyer if the business is ever sold, who would then have to follow this policy.
7. Transfers outside your country
We keep our lead and client records mainly on systems we run ourselves, in Canada; backups and some of the providers above keep copies elsewhere. The UK recognises Canada as giving adequate protection to personal information handled by businesses. Some of the providers above store data in the United States or other countries. Where information about people in the UK goes to a country without that recognition, we rely on the safeguards UK law accepts where the provider offers them (the UK’s International Data Transfer Agreement, or the European standard contractual clauses with the UK addendum, or the provider’s certification under the UK extension to the EU-US Data Privacy Framework). Information held in another country can be accessed by that country’s courts and authorities under its laws.
8. Cookies
This site sets no tracking cookies. If you open the booking calendar, Cal.com may set its own cookies so the calendar works. You can block or delete cookies in your browser settings.
9. Other websites
Our site and emails may link to other websites, such as Cal.com’s booking page. Their owners decide how they handle your information, and this policy doesn’t cover them, so please read their privacy policies.
10. How long we keep it
- Booking details and emails: for as long as we’re in touch about working together, and up to 3 years after our last contact.
- Business contact data for outreach: if you replied to us, up to 3 years after our last contact; if you never replied, up to 2 years after we last emailed you. You can ask us to delete it sooner at any time.
- Do-not-contact list: as long as we send emails, so your request keeps being honoured.
- Client and billing records: as long as Canadian tax law requires (generally 6 years).
We may keep information longer where we need it for a legal claim or a legal duty.
11. How we protect it
We use reasonable safeguards for the information we hold, such as limited access and two-factor sign-in. No system is completely secure, so we can’t promise that information will never be lost or misused. If a breach happens, we’ll tell you and the authorities where the law requires it.
12. Your rights
Everyone can ask us to:
- show you the personal information we hold about you, where it came from and who we’ve shared it with
- correct it
- delete it
- stop using it for outreach
If you’re in the UK, you can also ask us to:
- stop using it for any purpose based on our legitimate interests (“object”); for outreach emails we always stop
- pause our use of it while a question about it is settled (“restrict”)
- give you the information you provided to us in a common electronic format, or send it to another business (“portability”)
If you live in a US state with its own privacy law, you have the rights that law gives you, and we will never treat you differently for using them.
How to ask
Email philipp@weblingo.co. To protect your information, we may ask you to confirm who you are before we act, for example by replying from the email address we hold. If someone asks on your behalf (an “authorised agent”, where US state law allows it), we’ll ask for proof that you gave them permission, and may ask you to confirm your identity with us directly.
We may refuse a request, or part of it, where the law allows, for example where we need the information for a legal claim or the request is clearly unfounded or excessive.
When we’ll reply
Within 30 days. If a request is complex, we may need longer where the law allows it (up to 45 more days under US state laws, or up to two more months under UK law), and we’ll tell you why within the first 30 days.
If you’re not satisfied
Email your complaint to philipp@weblingo.co. We’ll confirm we received it within 30 days, look into it, and tell you what we found and what we’ll do. You can also complain to the Information Commissioner’s Office if you’re in the UK (ico.org.uk), the privacy authority of your US state, or the Office of the Privacy Commissioner of Canada (priv.gc.ca).
13. Children
Our services are for businesses. We don’t knowingly collect information about anyone under 18.
14. Changes
If we change how we handle personal information, we’ll update this page and the date at the top. Where the law requires it, we’ll tell you before the change takes effect.
15. Contact
Philipp Voloshin, Weblingo, Canada
philipp@weblingo.co